The University’s policy is that:
The School’s policy is that:
- Space may not be used without prior authorization.
- The requester must represent an official student organization.
- All requests MUST be made at least two weeks in advance; otherwise, the request may not be accommodated.
Eligible student groups within the School of Medicine are those that are voting members of the SEC. This official status is recognized and granted by the University. Subgroups are eligible by virtue of being officially recognized through the official group.
For the most part, all space within Scaife Hall (including small group rooms), the BST, and Victoria Hall must be arranged by using the School's room reservation system.
To use the William Pitt Student Union, the Cathedral Lawn and certain other primary locations, you need to obtain a special form from the University.
A location should not be entered on the Zone Events until you have received official notification from Student Affairs that a room has been assigned.
Process for scheduling rooms:
- A two-week notice for room requests is required to guarantee your request can be fulfilled.
- If you are entering your activity on the Zone Events, do not enter a location until it has been approved.
- To process a request go to the Room Request Form. Complete and submit the request.
- You will receive a verification of room assignment by email from Donna Hussar.
- You should then go to the Zone Event item to enter the meeting location.
Question about this policy or process? Please contact Mrs. Harlow in the Office of Student Affairs.